Polish Translator and Interpreter in Tbilisi

Tłumacz przysięgły: what Polish authorities require

A Polish sworn translator (tłumacz przysięgły) is appointed by the Minister of Justice after an examination and listed in a public register; sworn translations carry the translator's round seal and are entered in the translator's repertory. Polish public bodies (voivodeship offices for residence permits, civil registry offices (USC), labor offices, courts, universities for nostryfikacja, notaries and the ZUS social insurance institution) require foreign documents to be accompanied by a sworn translation into Polish, and a translation notarized abroad is generally not accepted as a substitute. Polish consulates accept notarized translations from Georgia for visa applications in many cases, and Polish employers accept them for internal purposes.

Our practice reflects this. For the visa file lodged in Georgia, we prepare notarized Polish translations where the consulate or visa center accepts them. For any document that will be presented in Poland, we coordinate a sworn translation with a Polish sworn translator we work with, from scanned apostilled documents, delivered by post to the client in Poland or, where the recipient accepts it, as a qualified electronic signature version. We tell clients this at the start so that they do not pay twice.

Work visas, permits and employer declarations

Georgians work in Poland in logistics and transport (as drivers holding Polish-issued driver attestations), construction, manufacturing, agriculture, hospitality and services. The routes are the employer's declaration of entrusting work (oświadczenie o powierzeniu wykonywania pracy), the work permit (zezwolenie na pracę) issued by the voivode, and the seasonal work permit, each followed by a national visa application at the Polish consulate or visa center, and, for those already in Poland, the temporary residence and work permit (karta pobytu). The visa file requires the employer's document, proof of accommodation, insurance, sometimes a criminal record certificate and, for drivers, a driving licence and the code 95 qualification, and for skilled positions a diploma or vocational certificate.

We prepare these files quickly, since employer declarations and appointment slots have short validity, with apostilles on the Georgian documents that need them, and name spellings aligned to the passport. Drivers exchanging a Georgian driving licence in Poland need the licence translated by a sworn translator together with a confirmation from the Georgian issuing authority; details are on our driver's license page.

Karta pobytu, family, marriage and citizenship

Temporary and permanent residence applications at voivodeship offices require Georgian birth, marriage and criminal record certificates with sworn translations; family reunification requires proof of family ties in the same form; marriage at a Polish USC requires an apostilled birth certificate and a certificate of marital status (zaświadczenie o stanie cywilnym equivalent) with sworn translations, and often a Polish court exemption from presenting a certificate of capacity to marry; children born in Poland to Georgian parents are registered with the parents' translated documents; and Polish citizenship applications require the full civil record of the applicant and, for descent-based applications, of ancestors. Polish citizens marrying or registering matters in Georgia need their documents (odpis aktu urodzenia, zaświadczenie o zdolności prawnej do zawarcia małżeństwa, zaświadczenie o niekaralności) apostilled at home and translated into Georgian with notarization in Tbilisi.

Study, nostryfikacja and business

Georgian students applying to Polish universities, in Polish or English-taught programs, present their atestati and annex or diplomas and transcripts, apostilled and sworn-translated; recognition of Georgian secondary education for admission is handled by the kurator oświaty, and of higher education degrees by universities through nostryfikacja or, for some purposes, by NAWA statements. Translations render the Georgian 10-point and 100-point scales and degree titles exactly for the comparison; see our diploma page. Regulated professions (medical staff, teachers, drivers) add their own recognition and qualification steps.

Polish companies operate in Georgian construction, energy, IT, retail and logistics, and Georgian exporters of wine, hazelnuts and agricultural products serve the Polish market; Polish investors and Polish-Georgian transport companies register in Georgia with their KRS extracts, umowy spółki and pełnomocnictwa apostilled and translated into Georgian with notarization for the Public Registry. We translate contracts, tender documents, corporate records, technical documentation and marketing materials between Polish and Georgian, and we provide interpreters for negotiations, site visits, trade fairs and technical training.

Polish interpreters and quality

Our Polish interpreters work at business negotiations, transport and logistics meetings, construction and manufacturing site visits, notarial signings for Polish parties (required by law when a signatory does not understand Georgian), PSDA marriage registrations, medical consultations and cultural events, and remotely for calls with Polish employers, voivodeship offices, USC, universities and clinics. Consecutive assignments in Tbilisi can often be arranged within a day; modes and rates are on our interpretation page.

Translations into Polish are done by native Polish translators and reviewed by a second linguist; Polish documents into Georgian are translated in full including the apostille and notarized in Tbilisi. Georgian names follow the passport spelling; Polish diacritics (ł, ś, ż, ą, ę) are preserved in Georgian renderings with a note where needed, and Polish feminine and masculine surname forms are handled consistently with the passport. Standard documents are usually ready within one working day once the original is available; visa and residence files are quoted as a set with a firm date, including sworn translator coordination where required.

A typical timeline: from employer declaration to visa and residence

A Polish employer obtains an employer declaration or work permit for the Georgian worker and sends the original or a certified copy to Georgia. The worker books a visa appointment at the consulate or visa center, and the appointment date drives everything else: the criminal record certificate (where the visa type requires it) is requested so that it is fresh on that date, the apostille is placed on documents that need it, the passport and insurance are checked, and any diploma or vocational certificate required for a skilled position is apostilled and translated. The visa file itself is usually accepted with notarized Polish translations from Georgia. After arrival in Poland and once the worker applies for a karta pobytu at the voivodeship office, the same Georgian documents (and, for family members, marriage and birth certificates) must be presented with sworn translations by a tłumacz przysięgły, which we coordinate from the scans on file so that the worker does not need to send documents back to Georgia.

The failures we see are a declaration that expired before the appointment because the documents were not ready, a criminal record certificate ordered too early, and a driving licence for a transport job that was translated but not accompanied by the confirmation from the Georgian issuing authority that Polish offices ask for at exchange. We plan each file backwards from the appointment and the declaration validity, and we tell drivers about the licence confirmation at the start. For seasonal workers, whose permits are short and whose appointments are clustered before the season, we work to the same discipline at higher volume.

What to send for a Polish translation

Send every page of the document, name the Polish institution and procedure (consulate visa type, voivodeship office, USC, university), and forward their document list. Send the passport data page so that names match. Tell us whether the Georgian original has an apostille and the date of your visa appointment or the validity date of your employer's declaration.