Medical Certificate and Form 100 Translation

TARGMANEBI translates Form 100 and other medical certificates into English, German, Turkish, Russian, Polish, Hebrew, Italian, French and other languages, and in the opposite direction too - a certificate issued abroad into Georgian. The translation is ready the same or next day, with a mandatory editor's check.

On this page we explain what Form 100 contains and where the risks in translating it lie, how we decipher a doctor's handwriting, how the ICD-10 code is carried over, and which certification you need for a clinic, an employer or an embassy.

What Form 100 contains and why translating it is difficult

Form 100 is a standard form, but the content is written by the doctor - often by hand, often with abbreviations and sometimes in three languages at once. In a typical certificate the following is translated:

• Patient details - first name, surname, date of birth, personal number. The name is written exactly as in the passport, so that the clinic or the employer can match the documents to each other;
• Diagnosis and ICD-10 code - the main and accompanying conditions;
• Medical history - the course of the illness, previous operations, allergies;
• Tests performed - test values, MRI, CT and ultrasound reports;
• Treatment - medicines, dosages, dosing schedule;
• Recommendations - further treatment, restrictions, follow-up visit;
• Official details - the name of the institution, the doctor's signature, the seal, the date of issue. Both the seal and the signature are noted in the translation.

A single certificate may contain a Latin diagnosis, Russian abbreviations (ОАК, ЭКГ, в/в) and English laboratory notation (HGB, ALT, HbA1c). The translator has to decipher all three layers so that the receiving doctor does not lose a single detail.

Other medical certificates we translate

Besides Form 100, every day we translate short medical certificates requested by various organizations:

• Vaccination certificate and immunization card - for a school, kindergarten or university abroad;
• Certificate for sports or a camp - on fitness in terms of health;
• Certificate of pregnancy or childbirth - for an employer or an insurance company;
• Certificate of incapacity for work - for a foreign employer;
• Doctor's report and prescription - for carrying medicine across the border or continuing treatment abroad;
• Narcological and psychiatric certificate - when an employer or an authority asks for it.

Translation of test results, MRI/CT reports, biopsies and discharge summaries is described separately: Translation of medical tests, lab results and discharge summaries.

Deciphering the doctor's handwriting

A handwritten Form 100 is the most difficult case. We work on such a certificate through context: the diagnosis, the prescribed drug and the dosage must be consistent with one another. If the handwriting reads "Metformin 500" but the diagnosis does not show diabetes, that is already a point to clarify.

• An unclear word or figure is never filled in by guesswork;
• we mark such a place in the translation: "[ხელნაწერი არ იკითხება]" or "[illegible]";
• we tell you which place needs clarifying, so that you can ask the doctor;
• clarified information goes into the translation only after the doctor confirms it.

ICD-10 and the accuracy of the diagnosis

The International Classification of Diseases (ICD-10) is an international language that doctors and insurance companies read the same way. In translation it works like this:

• The code is carried over unchanged - I10, E11.9, J45.0 and others;
• The text of the diagnosis is translated with the official terminology of the target language - in English with the terms of the WHO ICD-10, in German with those of ICD-10-GM;
• Grade, stage and location are carried over exactly - "grade II", "left side", "chronic, exacerbation phase";
• We do not add a code if it is not written in the original. Coding a diagnosis is the doctor's competence. If the clinic asks for a code, ask the doctor to write it in the certificate.

We do not change or convert dosages and units (mg, mcg, ml, IU). The decimal separator is written according to the standard of the target language - "0,5 mg" becomes "0.5 mg" in an English translation - but the figure itself never changes. The terminology rules in detail: Medical translation.

Where a translated Form 100 is used

Treatment abroad

A clinic in Turkey, Germany, Israel, Austria or another country decides from Form 100 whether it will accept the patient and which tests to repeat. At this stage the translation is for the doctor, so most often an English translation certified with the bureau's seal is enough, and you can send it to several clinics at once. Preparation checklist: Which medical documents you need for treatment in Turkey or Germany.

Work and study

Employers and recruitment agencies ask for Form 100 to confirm health status - for example, that the candidate does not have tuberculosis or another infectious disease. In regulated professions, for example when a nursing qualification is recognized, the competent authority also asks for a health certificate. In detail: Form 100 translation for a work visa.

Visa and official procedure

For a medical visa, an insurance reimbursement or a government authority, a notarized translation is usually required, and in some cases an apostille as well. The exact requirement is set by the official checklist of the embassy or the authority.

What to check in the certificate before translation

The translator translates the certificate exactly as it is written - adding nothing and correcting nothing. So a flaw that is in the original will carry over into the translation as well. Before you send us the certificate for translation, take five minutes to look it over:

• Name and date of birth - do they match the passport? A one-letter mistake in the certificate means the recipient will not be able to match the document to your other papers;
• Date of issue - many employers and authorities ask for a certificate issued within the last 1-3 months. A translation cannot renew an old certificate;
• Seal and signature - the certificate must be certified with the institution's seal and the doctor's signature;
• Requested tests - if the employer asked for a chest X-ray or a specific test, check whether its result is written down;
• ICD-10 code - if the clinic or the insurer asks for the code, the doctor has to write it in the certificate.

If we notice a flaw while translating - for example, the name is written differently from the passport - we tell you as soon as the translation starts, so that you can have the certificate corrected in time.

Bureau certification or notarization?

• Clinic, doctor, second opinion - a translation certified with the bureau's seal and the translator's signature;
• Embassy, authority, court, some employers - a notarized translation: the translator signs in front of the notary, and the notary confirms that the signature is genuine;
• You do not know - start with bureau certification. If you later need the notarized form, the same translation is notarized and you will not have to translate it again.

In a recipient's requirements, "notarized" means notarization. "Sworn" in many countries means a translator sworn in that country - in that case, ask the recipient in advance whether a translation notarized in Georgia is accepted. A "certified translation" is often satisfied by bureau certification as well. If in doubt, send us the checklist and we will tell you.

Turnaround and confidentiality

The translation of Form 100 and a medical certificate is ready the same or next day, including notarization.

A diagnosis is a special category of personal data. The document is seen only by the translator and the editor working on the order, the content is not uploaded to AI systems, and the working file is kept for one month at most. In detail: Privacy policy.

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