Form 100 Translation for a Work Visa (Poland, Germany, USA)

Below we look at the three most common destinations and at who asks for what in each of them. One note before you read on: consular requirements change, so always check the final list on the official page of the embassy or the visa centre.

Why a health certificate is requested

An employer needs to be sure that the candidate is able to do the specific job and does not have a contagious disease that would put other people at risk. That is why a Form 100 issued for work most often covers:

• Tuberculosis - a chest X-ray or fluorography;
• Infection markers - at the employer's request, for example hepatitis B and C;
• General state of health - a general practitioner's conclusion on fitness for work;
• Specialists' conclusions - often required in addition for work in the food industry, in healthcare or with children.

The main rule: the content of the certificate is determined by whoever asks for it. Before you go to the doctor, ask the employer or the agency for a written list, so that everything is entered in the certificate in one go. If the certificate does not match the list, you will have to repeat the tests, get the certificate again and have it translated again.

Poland

The consular list for a Polish national work visa (D) usually includes a work permit or the employer's declaration and medical insurance. A health certificate, as a rule, does not appear on it. Form 100 is mostly requested by:

• the Polish employer or the recruitment agency - to select candidates, before the contract is signed;
• specific sectors - food production, logistics, construction work.

Keep in mind that under the Polish Labour Code, before starting work an employee undergoes a preliminary medical examination (badania wstępne) in Poland, with an occupational medicine doctor. The Georgian Form 100 does not replace this examination, but at the selection stage it is often exactly what you need.

Germany

For a German work visa, a medical certificate is generally not a mandatory document. A certificate confirming your health is required where the profession is regulated:

• Nurses and carers - during recognition of the qualification, the competent authority usually asks for a doctor's certificate stating that your state of health is fit for the profession (ärztliche Bescheinigung). It often has to have been issued within the last few months;
• Doctors - a similar certificate is part of the medical licence (Approbation) procedure;
• At the employer's request - in some sectors, for example food production.

For nurses and doctors: the whole package together

Recognition of a medical profession in Germany or another European country does not rest on a single certificate. The health certificate is part of a larger package, which usually includes:

• your diploma and transcript listing subjects and hours;
• certificates confirming your work experience;
• a professional licence or certificate, if you have one;
• a criminal record certificate;
• a health certificate;
• a language certificate.

It is better to have all these documents translated together: your name, the name of your school and your job titles will then be written the same way in every translation, and the recognition authority will have no reason to ask about inconsistencies. The exact list must come from the authority that reviews your application.

How test results are written in the translation

In a certificate issued for work, the most important part is the results of the infection tests, and these are exactly what the employer checks first. In the translation they are carried over exactly as they appear in the original:

• the name and abbreviation of the test unchanged - HBsAg, anti-HCV, RW and others;
• the result word for word - "negative" stays "negative", not "normal" or "healthy";
• the X-ray conclusion in full - "no focal or infiltrative changes are detected in the lungs" is translated in its entirety, not shortened to "no pathology";
• the date of the test - the employer often checks how long ago the test was done.

The translator does not assess or generalize the result: the translation says exactly what the doctor wrote.

USA

For the USA there are two different situations:

• Nonimmigrant work visas (H-1B, H-2B, J-1 and others) - a medical certificate is, as a rule, not on the embassy's standard list. Form 100 may be requested by the employer or the program sponsor;
• Immigrant visas, including employment-based ones - the medical examination is carried out by a doctor designated by the embassy (panel physician), who sends the results directly to the consulate. The Georgian Form 100 does not replace this examination, although you may need documents on previous treatment or vaccinations.

How to prepare Form 100 for work

1. Ask for the list - from the employer or the agency, in writing: which tests, which language, which certification;
2. Get the certificate at the right time - many employers and authorities ask for a certificate issued within the last 1-3 months. A certificate obtained too early may be rejected;
3. Ask for a printed certificate - handwriting makes translation harder and increases the risk of errors;
4. Check your name - your name and date of birth on the certificate must match your passport. In the translation, your name is written exactly as it appears in Latin letters in your passport;
5. Plan your other documents at the same time - for a work visa, a criminal record certificate, a diploma and a work experience letter are often translated too. With a single order, everything is ready within the same timeframe.

Fast notarized translation

A job offer often comes with a strict deadline: the employer is waiting and the visa centre appointment is booked. TARGMANEBI translates Form 100 into Polish, German, English and other languages the same or the next day. Where needed, notarization is completed within the same timeframe.

• the translation is checked by an editor: the diagnosis, test results, dates and personal details are each compared separately with the original;
• unclear handwriting is never filled in by guesswork - we mark such a passage and ask you to check it with your doctor;
• only the translator and the editor see the document, and the content is not uploaded to AI systems.

Details on Form 100 translation, including ICD-10 codes: medical certificate and Form 100 translation.

Frequently asked questions

Related pages