Notarized Translation - Document Translation with Notarization

A notarized translation is used especially often when a document has to be submitted abroad: for a visa application, residence, continuing your studies, marriage, starting a job, a citizenship procedure, company registration, dealings with a bank or another administrative purpose.

What is a notarized translation?

A notarized translation means that the translation of a document is prepared in an official form and, where required, certified by a notary. Such a document is often bound together with a copy of the original or in the relevant format, and it is used as an official document for submission. The exact format depends on the type of document, the requirements of the country where it is submitted and the rules of the receiving authority.

In practice, you may need a notarized translation for documents such as a birth certificate, a marriage certificate, a diploma, a school certificate, a police certificate, a power of attorney, a bank statement, a medical certificate, a registry extract, a driving licence and other official documents.

When do you need a notarized translation?

A notarized translation is most often needed when you have to use a document in an official setting. For example, an embassy, a consulate, a public agency, a university, a bank, a court, the Public Registry, a notary or an administrative body of a foreign country often asks for an officially certified translation of a document.

Some organizations accept an ordinary translation, while others directly ask for a notarized translation, certified translation, official translation or document translation with notary certification. So before you order a translation, it is best to check what the receiving party requires. If you have the text of the requirement, you can send it to us and we will help you determine the right format.

• for submission to an embassy or a consulate;
• for a visa or residence application;
• to continue your studies abroad;
• to submit documents to a university or a school;
• for submission to a bank or a financial organization;
• for court or legal proceedings;
• for submission to a public agency or the Public Service Hall;
• for a marriage, citizenship or family reunification procedure;
• to work abroad or to submit to an employer.

Which documents can be translated with notarization?

A notarized translation can be made of personal as well as legal, educational, medical, financial and business documents. Each document has its own specifics. For example, in personal documents the most important thing is the accuracy of the first name, surname, date of birth and number; in educational documents - the academic data and the field of study; in legal documents - the exact rendering of terms and powers.

Notarized translation for embassies and visas

A notarized translation is one of the most common requirements for an embassy or a visa application. A visa package may include a birth certificate, a marriage certificate, a bank statement, an employment certificate, a police certificate, a diploma, a student certificate or another document. Each of them has to be prepared in the format required by the specific embassy or visa centre.

In such cases what matters is not only the accuracy of the translation but also the correct rendering of dates, first names, surnames, numbers and seals. If the embassy has a specific instruction, for example certified translation or notarized translation, send us the requirement and we will help you choose the right format.

Notarized translation for education

Studying abroad often requires a translation with notarization of a diploma, a school certificate, a transcript of grades, a certificate, a study programme or a student certificate. In educational documents it is important to render exactly the field of study, the qualification, the subjects, the grades, the years of study and the name of the educational institution.

Closely related to this, you can also see separate pages: diploma translation and school certificate translation, which describe in detail how educational documents are prepared.

Notarized translation for legal documents

Legal documents require particular accuracy. A power of attorney, a contract, a court decision, a charter, a registry extract or another legal document often contains rights, obligations, deadlines, personal data, company information and legal terms. In a notarized translation such details have to be rendered very precisely.

If your document is of a legal nature, you can also see the legal translation, power of attorney translation and registry extract translation pages.

Notarized translation for personal documents

Personal documents are most often used at an embassy, for marriage abroad, for family reunification, for a child's documents, or for a citizenship or residence procedure. Such documents include a birth certificate, a marriage certificate, a divorce certificate, a passport, an ID card, a driving licence and other personal documents.

In personal documents particular attention is paid to the correct transliteration of the first name and surname. Ideally the translation should match the English/Latin form used in the passport or another official document, so that no inconsistency arises between different documents.

The certification process - how is a notarized translation done?

The process of a notarized translation may differ depending on the type of document and the requirements of the receiving party, but the general steps are similar. First we receive a photo, a scan or a PDF of the document and assess the language, length and turnaround time; then the translation is prepared, the data is checked and, where required, notarization is carried out.

Is the original document needed?

Whether the original document is needed depends on what type of notarization is required and where you have to submit the document. In some cases the translation can be started from an electronic version, but the final notarization may require the original or a notarized copy. It is always better to clarify this in advance.

If you already have the document as a PDF, you can send it to us for assessment at the first stage. We will tell you whether the electronic version is enough, whether the original is needed, or whether additional certification may be required.

Notarized translation and apostille - what is the difference?

A notarized translation and an apostille are different procedures. A notarized translation concerns the official form and certification of the translation of a document, while an apostille is used to confirm the authenticity of a document at the international level for countries where such a requirement applies. In some cases a notarized translation alone is enough, sometimes an apostille is required, and sometimes both together.

Whether an apostille is needed depends on the country, the type of document and the requirements of the receiving authority. If you have been told that your document needs an apostille, legalization or official certification, send us the requirement. You can also see the apostille page.

Which languages do we provide notarized translation in?

Notarized translation is possible from Georgian into foreign languages and from foreign languages into Georgian. The most requested are notarized translations into English, Russian, Turkish, German, French, Italian, Spanish, Greek, Ukrainian, Polish, Arabic, Chinese and other languages.

In a translation prepared for notarization, the way names are written must match your other documents. This comes up especially often when working with documents from neighbouring countries - see the details on the Armenian and Azerbaijani interpreter pages.

How to order a notarized translation online?

You can also order a notarized translation online. At the first stage it is enough to send a clear photo or PDF of the document on WhatsApp, by email or through the order form on the website. After seeing the document, we will tell you the price, the turnaround time, the certification format and whether you will need to bring the original.

An online assessment is especially convenient if you have several documents, are in another city or want to know the price and turnaround time in advance. The final process depends on the specific document and the notarization requirement.

How much does a notarized translation cost?

The price of a notarized translation depends on the length of the document, the target language, the notarization format, the turnaround time and any additional requirements. A one-page personal document, such as a birth certificate or a marriage certificate, can be assessed quickly, while a multi-page contract, a court document or a business package is priced individually.

To get an exact price, send us the document. You can find general information on the prices page as well, but the final cost of a notarized translation is always best determined after seeing the document.

How long does a notarized translation take?

The turnaround time depends on the type of document, the number of pages, the target language, whether notarization is needed and the current workload. Short documents can often be prepared quickly, while large or specialized documents take more time.

If you need the document before an embassy appointment, a visa deadline, sending it to a university, a bank procedure or a specific date, write to us in advance. That way we can better plan the translation, the checking and the notarization.

Why TARGMANEBI?

In a notarized translation the main things are accuracy, compliance with the official format and correct preparation of the document. TARGMANEBI works with personal, educational, legal, medical, financial, technical and business documents. This experience helps us prepare each document in the format that matches its specific purpose and the requirements of the receiving party.

• document translation with notarization;
• preparation of personal, educational, legal and business documents;
• translation into more than 14 languages;
• advice on the apostille and certification format;
• online assessment via WhatsApp or email;
• price and turnaround time agreed in advance;
• accuracy of names, dates, numbers and terms;
• Tbilisi, Batumi, Kutaisi and online service from anywhere in Georgia.

For notarization it is important that the name in the translation matches your other documents. This comes up especially often with Belarusian and Tatar documents, where the text is often in Russian, and also with Serbian documents, which are issued in both Cyrillic and Latin script.

Frequently asked questions