Translation of Business Registration and Immigration (TRP) Documents for Foreigners

TARGMANEBI is your local legal translation partner in Tbilisi: we translate foreign articles of association, registry extracts, police certificates and family documents into Georgian, with notarial certification. A standard document is ready the same or next day, and you can communicate with us in English, Russian or Georgian.

Step 1: apostille in the issuing country

A document issued abroad acquires official force in Georgia only after it has been certified:

• From a country that is party to the Hague Convention (the European Union, the USA, the United Kingdom, Turkey, Ukraine, Kazakhstan, Israel, India, China and others) - an apostille, placed by the competent authority of the issuing country;
• From a non-member country (for example, the United Arab Emirates, Qatar, Kuwait, Egypt, Iraq, Iran) - consular legalization.

An apostille cannot be placed on a foreign document in Georgia - it is a procedure of the issuing country. So check whether your documents have an apostille before you travel.

Step 2: Georgian translation with notarial certification

The apostilled document is translated into Georgian - including the apostille stamp - and the translation is certified by a notary. This is our stage.

• Turnaround - a standard document the same or next day;
• Names - exactly as in the passport, spelled the same way in every document;
• Languages - English, Russian, Turkish, German, French, Ukrainian, Arabic, Chinese and others.

The company registration package

If the company is founded by an individual

Under the Public Registry's instruction, a passport issued in English or Russian does not need a translation for registration. A passport issued in any other language needs a Georgian translation.

If the founder is a foreign company

The parent company's documents are submitted to the Public Registry with an apostille and a notarized Georgian translation:

• Registry extract (Certificate of Incorporation, Certificate of Good Standing, Handelsregisterauszug);
• Articles of association (Articles of Association, Memorandum, Satzung);
• The document confirming the director's authority and the decision (Board Resolution) to establish a company or a branch in Georgia;
• A power of attorney, if registration is handled by a representative.

The Public Registry's instruction requires a Georgian translation of a transaction drawn up in a foreign language. Under the same instruction, a company may request a Georgian-English version of its registration documents - we prepare the bilingual format as well. Details on translating extracts: registry extract translation.

Translating articles of association: terminology matters

Foreign articles of association do not map exactly onto Georgian legal forms. A Limited Liability Company, a GmbH and a Ltd are all a limited liability company in Georgian, but Director, Managing Director and Geschäftsführer do not always carry the same authority. In the translation we keep the structure of the original and align the terms with Georgian legislation.

The bank and the ultimate beneficial owner

After registration, a Georgian bank opening an account will often ask for documents on the founder and the ultimate beneficial owner (UBO). If those documents are foreign, we translate them in the same package, so you do not need a separate order for the bank.

The residence permit (TRP) package

Residence permits are issued by the Public Service Development Agency through the Public Service Hall. The list of documents depends on the type of permit - work, investment, business, family reunification or study. A document issued abroad is submitted with an apostille or legalization and a notarized Georgian translation. The documents we translate most often are:

• Passport - a full translation with notarial certification;
• Birth and marriage certificates - for family reunification and for permits for family members;
• Diploma - for a study or work residence permit;
• Foreign company documents - for a business residence permit;
• Police certificate - when the authority or the employer asks for one.

Common mistakes that stop the package

• An apostille on a copy instead of the original - in some countries the apostille is placed on a notarized copy, and the Georgian authority may require an apostille on the original. Check in advance what the receiving body accepts;
• A name spelled in different ways - "Mohammed" in the passport, "Muhammad" in the diploma, "Mohamed" in the marriage certificate. In the translation we follow the passport record, and we recommend explaining the difference to the authority in advance;
• An old extract - a foreign company's registry extract often has to be recent. An apostille and a translation of an old extract are wasted money;
• The apostille is not translated - the apostille stamp is part of the document and must be rendered in full in the translation;
• Family members' documents arrive late - your spouse's and children's documents need the same apostille and translation. Prepare them at the same time.

The order in which to prepare the package

1. The list - together with a lawyer or the authority, establish which documents you need for your type of permit or your form of company;
2. Apostille at home - have every document apostilled in the issuing country before you come to Georgia;
3. Scans to us - send us the scans so that we can check the apostille, the names and the dates;
4. Translation - we translate into Georgian, including the apostille, with consistent terminology;
5. Notarial certification - once the original or a notarized copy is presented, the same or next day;
6. Submission - at the Public Service Hall or the Public Registry, by you or your representative.

In this order no document is translated twice and none is sent back because of the apostille. If some of your documents are still on their way, we start translating what you already have, so that your submission date does not slip.

Why TARGMANEBI

• One window - from the passport to the articles of association, in one package and with one terminology;
• Three languages of communication - Georgian, English, Russian;
• Remote ordering - you can send the documents before you arrive, so the translation is waiting for you;
• Advance check - before we start translating, we check whether the document has an apostille and whether the names match the passport.

Documents for registering a branch of a foreign company in detail: translation for companies.

How to order

Frequently asked questions

Related pages