Registry Extract Translation with Notarization

Registry extract translation is often needed when official information about real estate, a company, an entrepreneur, a legal status or a public record has to be submitted abroad, to a bank, an embassy, a court, a notary, a business partner or another official organization. Such a document contains legally significant data, so its translation has to be done accurately and with the format preserved.

A registry extract may contain the owner's details, the company name, the identification number, the address of the property, the cadastral code, encumbrances, the registration date, the status, the details of the director or partners, information on shares, a mortgage, an obligation, a registered right or another legal record. Translating such data incorrectly can cause the document to be returned or the procedure to be delayed.

When do you need a registry extract translated?

You may need a registry extract translated for personal as well as business purposes. If you are selling or buying property with a foreign partner, preparing bank documents, planning to submit company information abroad, taking part in a tender, or preparing documents for an embassy, a court or an investor, a translation of the registry extract often becomes essential.

Real estate extracts and company extracts are translated especially often. For real estate, the document confirms ownership, the cadastral data and the legal status. A company extract is used to confirm the registration of a business, its director, its partners, its legal form and its powers of representation.

• to submit property or business documents abroad;
• to submit to a bank or a financial institution;
• to prepare documents for an embassy or a consulate;
• to submit to a business partner or an investor;
• for a court case or a legal matter;
• for a real estate transaction;
• to confirm a company's registration or status;
• to take part in a tender or an international project;
• to submit to an official authority.

What types of registry extracts do we translate?

A registry extract may concern real estate, a company, an entrepreneur, a non-commercial legal entity, an encumbrance or another public record. Each document has its own specifics. In a real estate extract, for example, the cadastral code, the address, the area, the owner and the encumbrances matter, while in a company extract the important items are the name, the identification number, the legal form, the director, the partners and the registration details.

The structure of the document has to be preserved in translation. If the extract contains tables, items, entries or special legal terms, they have to be rendered in a way that makes the information clear to the receiving party and usable officially.

• public registry extract;
• real estate extract;
• cadastral information;
• company extract;
• extract from the entrepreneurs' registry;
• extract for a non-commercial legal entity;
• information on encumbrances;
• mortgage or obligation record;
• business registration documents;
• other official registry documents.

Public registry extract translation

Public registry extract translation may be needed both to submit a document issued in Georgia abroad and to translate a registry document from a foreign country into Georgian. A public registry extract is often used for property, legal, business or administrative purposes.

If the document has to be submitted abroad, it is important that the translation correctly reflects all official data: the issuing authority, the registration information, the document number, the date, the details of the entity or the property, encumbrances and other legal records. Notarization is also possible where needed.

Company extract translation

A company extract often needs translating when you deal with a business partner, a bank, an investor, an international organization or a government authority of a foreign country. The extract confirms the existence of the company, its legal form, its director, its partners, its identification number, its address and other official data.

Translating business documents requires the correct use of both legal and financial terminology. A company extract often contains terms such as director, authorized person, partner, share, registered capital, legal form, branch and others. In the translation these terms have to be consistent and rendered correctly.

Translation of document packages for international tenders

In a tender, a document never goes on its own. The procuring entity checks the company extract, the charter, the financial stability and the experience all at once. If the company is written as "ABC Logistics LLC" in one document and "ABC Logistics Ltd" in another, the evaluation committee may treat this as a formal deficiency. That is why we do not prepare tender documents as separate translations but as one tender package.

The service works in both directions: for a Georgian company taking part in a project abroad or in a project financed by international financial institutions (the World Bank, EBRD, ADB), and for a foreign company entering the Georgian market and submitting its documents in Georgian.

What goes into a tender package:

• the company (entrepreneurs' registry) extract and the charter;
• the balance sheet, the profit and loss statement and the audit report;
• letters confirming experience and excerpts from completed contracts;
• a certificate of no tax arrears, licences and permits;
• ISO and other certificates;
• CVs and diplomas of the key experts;
• the signatory's power of attorney and the consortium agreement.

How a package translation differs from translating separate documents:

• One terminology base - the company name, the legal form, the job titles and the product names are rendered the same way in every file;
• Reconciled figures - the turnover and totals stated in the financial statements and in the tender forms match each other;
• A plan working back from the submission date - we first translate the documents that need notarization or an apostille;
• Format as the procuring entity requires - page numbering, file names, PDF and editable DOCX versions.

The translation of a single document is ready the same or next day. A large package is delivered to you in stages: you receive the first part the same or next day. The format of corporate cooperation is described on the page for companies, and the specifics of financial documents on the financial statements translation page.

Real estate extract translation

A real estate extract often needs translating to sell, buy or mortgage a property, or for a bank, a court, an inheritance, an investment or to confirm property status abroad. This document often contains the cadastral code, the address, the area, the purpose of use, the owner, encumbrances and other important information.

In property documents, a single wrong figure or an incorrectly rendered address can become a serious problem. That is why, when translating such documents, special attention is paid to numbers, codes, addresses, first names, surnames and legal records.

Into which languages do we translate registry extracts?

TARGMANEBI translates registry extracts from Georgian into foreign languages and from foreign languages into Georgian. The most requested languages for registry extract translation are English, Russian, German, Italian, French, Spanish, Turkish, Greek, Ukrainian, Polish, Czech, Arabic, Chinese and others.

The language depends on the country or organization where the document has to be submitted. With business partners an English translation is often used. Germany may require German, Italy Italian, Turkey Turkish, and for other countries the requirement is set by the specific authority.

Registry extracts often contain elements of electronic certification and identification codes, which need separate attention when rendered. Details on electronic certification and electronic registries are described on the Estonian interpreter page, and the rendering of personal identification codes on the Latvian interpreter page.

English-Georgian parallel translations

A bilingual (parallel) document is laid out in two columns: the Georgian text on the left and the English text on the right, clause by clause. The foreign investor and the Georgian authority read the same sheet, the numbering matches, and neither side has to compare two separate files.

This format is also familiar in Georgian registry practice. Under Article 57 of the Instruction on the Public Registry, a transaction is submitted in the state language for certification of signatures, and a transaction drawn up in a foreign language must be accompanied by a Georgian translation. When a commercial or non-commercial legal entity is registered and the parties know English but not Georgian, the Agency may, at their request, prepare the registration documents in Georgian and English.

Where the bilingual format is used most often:

• share and real estate sale and purchase agreements with a foreign party;
• resolutions of the partners' meeting and amendments to the charter in a company with foreign capital;
• loan, pledge and mortgage agreements with an international lender;
• powers of attorney, internal corporate policies and employment contracts.

One provision is essential in a bilingual contract: the prevailing language clause, which determines which version prevails in the event of a discrepancy. We prepare both columns, keep the numbering, tables and definitions, and arrange notarization where needed.

Does a registry extract need notarization?

Notarization depends on the purpose for which the document is used. If the registry extract has to be submitted to a bank, a government authority, a court, an embassy, a notary or an official organization abroad, a notarized translation is often required.

If the document is translated for information purposes only, a standard translation may be enough. But when the matter concerns property, a company, powers of representation, a banking procedure or a legal process, it is better to find out in advance whether the receiving party requires notarization.

Does a registry extract need an apostille?

Whether an apostille is needed depends on the country and the authority where the registry extract has to be submitted. Sometimes the original document has to be certified, sometimes a notarized translation is required, and sometimes both together. This is especially important for business registration, property transactions, court cases or official submission abroad.

If you have a list of requirements or a letter from the receiving organization, send it to us. We will help you determine whether you need a translation, notarization, an apostille or an additional document.

Apostille and legalization of commercial documents

A company extract, charter or minutes of a partners' meeting going abroad is often not enough with a translation alone for a foreign bank or registry. The receiving party has to see that the Georgian document is genuine, and that is confirmed by an apostille.

• Who issues it - documents issued in Georgia are certified with an apostille by the Public Service Development Agency (except documents issued by the Service Agency of the Ministry of Internal Affairs). The application is filed at the Public Service Hall;
• Time - under Government Resolution No. 405 of 2016, no later than 10 working days. This is the state's deadline; we prepare the translation the same or next day;
• Order - first the apostille on the original, then the translation of the document together with the text of the apostille. In Georgia a notarized translation is not apostilled. If the receiving country also wants the translation itself confirmed, the Public Service Development Agency can translate the document into one of eight languages and apostille its own translation; or check with the recipient in advance whether our notarized translation next to the apostilled original is enough;
• Legalization - if the receiving country is not a party to the 1961 Hague Convention, consular legalization is required instead of an apostille, and it consists of several stages.

The same logic applies in the opposite direction: a foreign company's extract and charter have to be certified with an apostille or legalized in the issuing country for submission in Georgia, and here a notarized Georgian translation is attached to them. Since 2025 the Public Registry has been sending some documents apostilled abroad to the Ministry of Foreign Affairs or the relevant embassy for additional verification. This stage takes about 15 days and has to be taken into account from the start when planning deadlines.

How do you order a registry extract translation?

You can order a registry extract translation online or at the office. The easiest way is to send a PDF, a photo or a scan via WhatsApp, email or the order form on the website. Once we receive the document, we check its type, volume, target language, whether notarization is needed, and the deadline.

• send us the PDF, photo or scan of the registry extract;
• state the target language;
• tell us where the document has to be submitted;
• indicate whether you need notarization;
• if the document concerns a company or a property, state the purpose;
• if you have a specific deadline, let us know in advance;
• receive the finished translation the same or next day.

If you have the registry extract in PDF format, it is best to send us the PDF directly. If you send a photo, the document must be fully visible and clear. In an official translation every detail has to be legible.

How long does a registry extract translation take?

A public registry extract translation, including notarization, is ready the same or next day. A charter, a tender package or a multi-document case is planned in stages: you receive the first part the same or next day and the rest according to an agreed schedule.

If you need the document for a bank meeting, a transaction, an embassy, a court or a specific deadline, write to us in advance. The time needed for an apostille and for verification of a foreign document depends on the state authority, so we take this stage into account in the plan from the start.

Registry extract translation online

Ordering a registry extract translation online is very convenient, because such documents are often in PDF format. You can send us the file directly on WhatsApp or by email and find out what certification the document needs for your purpose.

A document sent online is processed with the same accuracy as a file brought to the office. We check names, numbers, addresses, cadastral codes, company details, dates, seals and every legal record, so that the translation is officially in order and ready to submit.

Why choose TARGMANEBI?

Registry extract translation requires the correct use of legal and business terminology, preservation of the format and special attention to detail. TARGMANEBI works with legal, financial, business, personal, medical and technical documents, so we can help you prepare registry documents correctly according to the requirements of different countries.

• we work in more than 14 languages;
• we translate public registry and company extracts;
• notarization is available;
• you can send the document online;
• we keep your documents confidential;
• the extract translation is ready the same or next day;
• we translate tender packages and prepare bilingual documents;
• we work in Tbilisi, Batumi, Kutaisi and online from all over Georgia;
• we help you choose the right format for the document.

The structure of a registry extract differs from country to country: Lithuanian documents are issued by Registrų centras, Macedonian extracts contain the EMBG and Central Registry data, and Luxembourg RCS/LBR records are often drawn up in several languages.

Frequently asked questions