Vietnamese Interpreter and Document Translation

Diacritics in Vietnamese are not decoration but part of the meaning: lose one mark and a name becomes a different name. Documents constantly feature the CCCD identity card and electronic VNeID records, and the name order puts the family name first, often with a middle element.

You need a Vietnamese interpreter when a document is in Vietnamese and contains diacritics, state agency wording, a personal identification number or register data with no direct counterpart in the Georgian system. We translate from Vietnamese into Georgian and from Georgian into Vietnamese - birth and marriage records, identity and residence papers, criminal record certificates, education documents, business register extracts, powers of attorney, medical, bank and other official texts.

Main Vietnamese translation services

The direction must be settled at the start: will the document be used in Georgia, sent to Vietnam or prepared for a third country? The same text may need a different final form. A Vietnamese paper for a Georgian state body is often prepared in Georgian with a notarized translator's signature, while a Georgian document for Vietnam may need prior certification or consular legalisation as well as a Vietnamese translation.

Common Vietnamese document terms

The document heading often shows what data to expect. The official title is never replaced by a more general word in translation, because different certificates prove different legal facts.

In Vietnam birth, marriage, death, marital status and other civil facts are registered in the hộ tịch (civil status) system. A document may be the original certificate, a copy reissued from the register or an extract of a specific record, and that difference must be kept: a "birth certificate" and a "birth record extract" are not the same wording. Electronic civil systems may add a QR code, verification code or electronic signature reference; these are not translated as ordinary text, but their presence and function are noted in the right place. See birth certificate translation.

Giấy khai sinh shows the child's name, time and place of birth, sex, nationality, parents' details and registering body; older forms lay out the data differently, and a reissued extract may carry extra registration marks. Each field is translated in the source order. Giấy xác nhận tình trạng hôn nhân is often used for marriage, property transactions or other official purposes; what matters is which period of marital status it confirms and whether a specific purpose is stated - leaving that out reduces the document's practical value.

Vietnamese name order and diacritics

A Vietnamese name is usually written family name, middle name, given name, in that order. The Latin form in an international passport may carry no diacritics at all. So the name is never written by phonetic guesswork; the passport or other main identity document is checked first. See passport translation.

The Vietnamese alphabet uses many diacritics: surnames such as Nguyễn, Trần, Đặng and Phạm change visibly when the marks are lost. Where both the Vietnamese form and the passport form appear, both can be kept with an explanation. The same base letter with a different tone mark forms a different word, so dropping diacritics is not a spelling trifle - it can change how a surname, place of birth or administrative unit is identified. We handle ă, â, đ, ê, ô, ơ and ư, and the tone marks added to them, with particular care.

Addresses use administrative levels such as tỉnh, thành phố, quận, huyện, phường, xã and thôn. Rendering them all as "city" or "district" is wrong; the translation keeps the hierarchy and, where needed, the original Vietnamese name - important for residence, company address, civil registration and court jurisdiction.

One Vietnamese letter may carry both a vowel mark and a tone mark: a, ă and â are different letters, and a tone mark changes meaning again. In a badly processed PDF a Unicode character may look right but turn into a different code or vanish when copied, so names and official titles are checked not just by eye but by exact character sequence. OCR often errs on Đ/đ, the digit 0, the letter O and closely stacked diacritics - an error in a name, enterprise code or document number creates a mismatch with the register. Machine text from a scan is only a working aid; the final version is always compared with the image of the original. Dates follow the source logic: the ngày/tháng/năm order is rendered so day and month are never swapped, and VND amounts are not converted, with thousands and decimal separators checked in context.

CCCD, Thẻ căn cước, VNeID and criminal record certificates

Vietnamese documents may show the older name Căn cước công dân (CCCD) or the new Thẻ căn cước. Both are identity documents, but the translation keeps the exact official title printed on the specific card - replacing the old abbreviation with the new name is not allowed. According to Vietnam's Ministry of Public Security, the 2023 Law on Identification took effect on 1 July 2024 and renamed the card; the new card no longer prints some old fields, including place of origin, permanent residence, fingerprint and identifying marks, and instead shows place of birth registration and place of residence. When translating an old CCCD the old fields are kept, and nothing is added to a new card that is no longer on its visible side. The 12-digit number is the personal identification number and comes over unchanged, without splitting or extra signs.

The same law provides for an electronic identity: each citizen may have one căn cước điện tử used in administrative procedures, public services and other transactions. Vietnam's National Public Service Portal helps people complete procedures online, often with data synchronised from VNeID, so an official PDF or electronic reply may contain a digital signature, QR code, time stamp and verification data. A VNeID screen or portal PDF is not a photo of a plastic card; its record title, application number, result status, time stamp, QR code and visible signature information are handled separately. Send the complete downloaded file - a screen fragment or a part without the QR code may not show the issuing body, status or annexes.

The Vietnamese criminal record certificate is called Phiếu lý lịch tư pháp, and in practice comes as type No. 1 or No. 2. Both concern the same legal field, but the amount of information, the right to request it and the purpose differ, so the number must appear in the translated heading. The certificate may state that the person has no conviction or give the specific record status; this is translated exactly, without evaluative or softening wording. A foreigner who lived in Vietnam may also need one for their period of stay. On the national portal the application is made with a level 2 electronic identity account; the official processing time is 10 days, or up to 15 in cases needing extra checks - that is the issuing time, not our translation time, and the two stages should be planned separately. See criminal record certificate translation.

Immigration, education, business, work and other papers

In immigration papers the translation must show not only dates but the document's status - application, permit, card, confirmation or refusal - since translating distinct terms with one word causes confusion later. An education document gives the institution's official name and qualification level in full; recognition of a foreign diploma in Vietnam follows the relevant rules, and the translation does not replace that decision. The national business registration portal handles online registration and enterprise lookups; an existing official English company name is not replaced by a new translation. See diploma translation.

For foreigners working in Vietnam, the 2026 national portal procedure rests on Decree 219/2025/ND-CP; the package may include a valid passport, a health document, a criminal record certificate and proof of professional status. The employer usually applies no more than 60 and no fewer than 10 days before the expected start, and a complete application is reviewed in 10 working days - useful for planning, but the final list comes from the specific application category. Financial amounts stay in the source currency unless a separate informational note is needed. Legal texts keep parties' status, scope of authority, deadlines and entry-into-force conditions, and notarial parts, seal text and signature certifications are translated separately. Medical papers keep Latin names, doses, units and dates, and an illegible part is never reconstructed. A translated driving licence does not by itself mean the licence is valid or exchangeable in another country - that is a separate legal question. See driving licence translation.

Notarization, apostille and legalisation

A Vietnamese document for official use in Georgia usually needs a Georgian translation with the translator's signature notarized. That confirms the translator's signature; it does not replace international certification of the document's origin or of the foreign seal. If you submit it to a Public Service Hall, court, university, bank or other organisation, check in advance whether they want only a notarized translation or a legalised original as well. See notarization.

According to the HCCH, Vietnam deposited its instrument of accession to the 1961 Apostille Convention on 31 December 2025, and the Convention entered into force for Vietnam on 11 September 2026. Documents issued before that date, or used in a relationship where the Convention does not apply, may still follow the consular certification and legalisation chain. Even after 11 September it should not be assumed that an apostille alone is enough for every Vietnamese paper: the Convention's operation between the specific countries, any objections, the public nature of the document and the competent authority must all be checked. A translation neither replaces an apostille nor confirms a foreign seal or signature. See apostille and legalization.

A Georgian birth or marriage certificate, criminal record certificate, diploma, power of attorney or company extract for use in Vietnam may need certification on the Georgian side, then a consular or apostille step, then a Vietnamese translation, in an order set by the document type and purpose. Read the requirement for who must make or certify the translation, not only the word "translation": a Georgian notary certifies a signature, while a Vietnamese authority or consular process may want another form. We ask for the recipient's written instruction first, so we know whether to translate the original, a certified copy or an already apostilled or legalised package.

How a Vietnamese translation order runs

Price, deadline and quality control

The first assessment can be done fully online. Photos must show all four edges, even lighting and no glare, with pages in order so page numbers and annexes stay linked; electronic documents are best sent as the original PDF, since a messenger screenshot can lose quality, strip digital signature details and make the QR code unreadable. The price is by agreement and depends on text volume, complexity, direction, stamps and handwriting, table formatting and notarization - a one-page passport and a multi-page contract are not priced alike. If you have a fixed deadline, give us the exact submission date and time. See translation prices.

At final check we compare every repeated item: name, surname, passport form, 12-digit number and date of birth against each other; heading, issuing body, record number, seal and annexes against the source structure. Across a multi-page case one person or company appears in one consistent form. Our office is at 118 Davit Aghmashenebeli Ave, Tbilisi.

Frequently asked questions about Vietnamese translation

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