This page is for companies. If you are looking for a single personal document, go to Translation - which form you need. Here we talk about what matters for an organization's flow of documents: accuracy in the field, consistent terminology over the years, confidentiality and the form of payment.
In a specialized text the main risk is not a wrong word but a consistently wrong word. If the same position in a company is translated five different ways in five documents, a foreign partner or authority sees five different roles. This is exactly the problem solved by the term base described below.
Why sector translation is different
Three things set a specialized text apart from an ordinary one, and all three have practical consequences.
A term has only one correct rendering
In legal, medical and technical language there is often no synonym. A general-dictionary equivalent can be grammatically correct and professionally meaningless. That is why the term is not only chosen by the translator but then checked by an editor.
A figure is the content of the document
Dosage, unit, tolerance limit, interest rate, deadline, cadastral code - a mistake in these figures does not damage the text formally, but it changes the content. Every figure is compared with the original one by one.
A document relies on other documents
A contract refers to an annex, the annex to a specification, the specification to a certificate. If the terminology changes along this chain, the whole package contradicts itself.
The practical consequence for a company: specialized translation is slower and more expensive than general translation. In return, it does not come back and does not create a dispute with a partner. A single returned tender package can cost more than a year's translation budget.
Which industries we serve
Law firms
- Contracts: service, employment, partnership, lease, sale and purchase
- Court materials: statement of claim, judgment, motion, evidence
- Powers of attorney and documents of representation
- Articles of association, registry extracts, minutes of partners' meetings
- Official correspondence and international correspondence
- Separate page: For law firms
Medical clinics
- Form 100, diagnosis, discharge summary
- Laboratory and instrumental tests
- Medical certificates and vaccination records
- Clinical trial documentation
- Instructions intended for patients
- Separate page: Medical translation
Construction and engineering
- Technical descriptions and design documentation
- Specifications and tolerance limits
- Operating and installation instructions
- Occupational safety documents
- Tender materials and qualification documents
- Separate page: Technical translation
Financial organizations - bank statements, financial statements and IFRS documents, audit materials, invoices, commercial offers and contracts. Separate page: Financial translation.
IT and technology - websites and app interfaces, UI and UX texts, technical documentation, SaaS materials, product descriptions. Here translation often turns into localization: Website translation and localization.
Import and export - customs documents, invoices, certificates of conformity, product descriptions and labels, international communication. On labels, units and the list of ingredients are especially important.
Tourism and hotels - website texts, menus, house rules, guest instructions, offers and multilingual communication. In this segment we often work in five or six languages at once.
Education - diplomas and supplements, certificates, curricula and syllabi, university documents, application and academic materials.
NGOs and grant projects - grant applications, project reports, research, presentations, correspondence with donors. Here exact adherence to the donor's terminology is often critical.
Term base - what it means in practice
Every regular client gets a term base: a file that records the company name in every working language, the official titles of positions, the names of products or services, internal abbreviations, the names of partners and authorities, and the terms on which the company has made its own decision.
The base is filled in once and then applied automatically to every order - including when a different translator is working on it. This is especially important for companies that work with the same partners for years and whose contracts refer to one another.
If the company already has established terminology - for example, wording agreed by the marketing department or old translations - send it to us and we will add it to the base. We do not change what is already established in your company.
Confidentiality and NDA
An industry document almost always contains something that must not become public: contract amounts, a patient's diagnosis, a tender price, technological parameters or a litigation strategy.
Our basic confidentiality obligation applies even without a contract and is described in the privacy policy. If your internal rules require a separately signed agreement, we sign an NDA - on your form or ours.
In practice, access is limited to the people working on the specific order. With regular clients this number is even smaller, because the same translator follows the work for years.
How we work on a specialized text
We clarify the field and the purpose
Which field, what type of document, which language direction and, most importantly, where it will finally be submitted. The last point determines both the style and the form of certification required.
We choose the translator and bring in an editor
The work goes to a translator from this field. On a specialized text the editor is assigned from the start, not only if needed - because a sector error does not show in the style.
Checking terminology and figures
Terms are checked against the base; figures, codes and dates against the original. In a multi-document package we also check that all the documents in the chain match one another.
Format and delivery
We keep the structure of the original: tables, numbering, the order of annexes. Where needed, the bureau's seal, notarization or preparation for an apostille is added.
B2B terms, price and payment
The price is set by agreement after we see the material. A sector text is usually more expensive than a general one, because it also goes through the editing stage and needs a terminology check. In return, in ongoing cooperation, repeated text and an established term base reduce both the price and the turnaround.
For companies we offer: a written contract with agreed rates, payment by invoice, one combined monthly invoice instead of a separate one for each order, a single contact person and priority turnaround for large projects.
Large projects can be done in stages: first the terminology is agreed on a trial part, then the main volume is translated with the already approved glossary. This reduces the risk of rework when there are hundreds of pages to translate.
Need a translation for your industry? Write to us with the field, the document type, the language direction and the deadline - we will tell you the price, the turnaround and the best format.
Call: 501 113 200Frequently asked questions about specialized translation
Why does sector translation cost more?
For two reasons. First, the translator has a narrower profile and there are fewer such specialists. Second, such a text always goes through the editing stage, where the terminology and every figure are compared with the original. This is extra work, but it is exactly what rules out the errors that do not show when you read the text.
Can you translate a large corporate project?
Yes. A large volume is done in stages: first we agree the terminology on a trial part, you approve it, and then the whole volume is translated with that glossary. This way you avoid finding out after a hundred pages that one term has to be changed everywhere.
Can we give you our own terminology?
Certainly, and it is even preferable. If specific wording is already established in your company - agreed by marketing, taken from old translations or received from the partner itself - send it to us and we will add it to the base. We do not change what already works for you.
Can we sign an NDA?
Yes, on your form or ours. This is especially common with law firms, clinics, tenders and corporate transactions. The basic confidentiality obligation applies anyway, even without a contract.
Do you accept payment by invoice?
Yes. The invoice is issued with the details of individual entrepreneur Mariam Zumadze, ID No. 30601010853. For a regular flow of work, one combined monthly invoice is possible, which is much simpler for accounting. Full details: Legal information.
Our field is not on the list. Do you work with it?
The list shows the nine areas where we have the largest flow of work, but in practice we work in many more fields - from agriculture to energy. Write to us with the field and the document type and we will tell you whether we have a translator with this profile and how soon we can do it.